What is eProcurement?

eProcurement means the procurement process – from notice creation to contract management – is conducted electronically, often using specialist software systems.

An electronic procurement solution (eProcurement) is the method which many public sector organisations use to purchase goods and service, publish notices and manage tender exercises.

eProcurement has many benefits over traditional methods, including reduced costs and complete auditability.

The requirement for all communication around procurement to be electronic as of October 2018 means that eProcurement software and tender management systems are becoming increasingly interwoven in commercial eProcurement solutions.

How To Get The Most Out
Of Your Procurement

The Delta eSourcing team has worked with thousands of users across the UK, Europe and internationally to help them get the most out of their procurement as our eProcurement platform provides buyers with the right tools for compliant eProcurement.

We have helped public sector organisations to overcome some of the most common challenges that occur throughout the procurement process with our user-friendly solution.

Our eProcurement solution is simple to use and it quickly relieves pressure on procurement resources by enabling different departments within an organisation to manage tasks easily and effectively.

Learn more about eProcurement below.

What is an
eProcurement system?

eProcurement has come a long way since it started in the 1980s. The invention of Electronic Data interchange (EDI) allowed files and documents to be shared between the public and private sector which was revolutionary at the time.

Nowadays, technology has enabled the public sector to purchase more efficiently using bespoke software. Buyers use Tender Management or eTendering systems that have filing mechanisms which allow buyers and suppliers to review and revise the bid documentation, along with any questions and answers that have been submitted in relation to the bid.

By moving to an eProcurement solution, your organisation will have a lighter environmental impact as there is no requirement for printing and posting. As well as being more sustainable, your organisation will cut budget spend, making our software an excellent investment.

Learn more about the many benefits
of eProcurement below.

What Are The Benefits Of Eprocurement?

Streamline your procurement processes and comply with the Regulations with eProcurement. This electronic method removes unnecessary manual processes and helps buying organisations to speed up response times and set clearer lines of communication with their suppliers.

Delta eSourcing customers have access to cutting-edge technology that can transform the efficacy of any buyer’s strategy. Every stage of the procurement process, from initial contract notice to evaluation to contract management can be conducted electronically and is fully auditable. Even complex projects involving multiple people and tender exercises can be tracked
and managed efficiently. Our web-based service eliminates any paperwork and means that users can access our portal anywhere, at any time.

A guide to the Benefits of eTendering

Comply with Procurement

The Public Contracts Regulations 2015 (PCR 2015) included a focus on improving the way in which the public sector procures goods, services and works. Specifically, how can this be a more sustainable and manageable process? Among other measures, the Regulations include a requirement that all tender documentation must be made available electronically.

Since 18 October 2018, under Regulation 22 of the Public Contracts Regulations 2015, all public sector organisations are required, by law, to make sure that communication and information exchange for above-threshold procurement is carried out using electronic means of communication. This means that eProcurement software and tender management systems are becoming increasingly interwoven with commercial eProcurement solutions.

Dynamic Purchasing System (DPS) Manager

Delta’s Dynamic Purchasing System (DPS) Manager module allows buyers to procure goods, works or services commonly available on the market quickly and efficiently from a refreshable pool of suppliers.

Tender Management

An easy-to-use, secure EU-compliant tender management tool covering all stages of the tendering process from notice creation to award of contract, including EOIs, RFIs, SQs, secure exchange of ITT documents and evaluation.

Contract Management

With a strong focus coming from the EU on contract management, there is a significant need for a centralised and organised method for contract management – tracking the costs, timescales and contract changes, as well as having a clear audit trail, information sharing and performance analysis.

Delta’s Contract Management module supports buying organisations through every aspect of contract management post award. This enables buyers to monitor supplier performance, undertake value tracking, create contract variations and know when you need to plan to retender.

Learn more about Contract Management Software and how it can support a busy procurement team that is managing a multitude of contracts.

Publish Documentation

As well as the introduction of electronic documentation, contract management has become a central focus in the implementation of electronically available documents.

Since it is necessary for contracting authorities to publish all documentation electronically, it is important that they invest in a reliable contract management system, such as the Contract Management software modules by Delta eSourcing, which can help contracting authorities to comply with the regulations and centralise all their documents.